Finance and Budget Assistant , FS5 (Temporary Job Opening)

发表日期:2017-11-14 12:04 浏览次数:9

United Nations Mission in Liberia

岗位领域:经济管理工作性质:长期工作

学历要求:本科及以上岗位职级:其他

工作地点:Monrovia截止日期:17 November , 2017

岗位信息网址:https://careers.un.org/lbw/jobdetail.aspx?id=88590

Special Notice

Notes:

This is a Temporary Job Opening. The duration of the Temporary Appointment/Assignment for this position will be through 30 June 2018 without a possibility of further extension.

?A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.

?Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.

?Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

?Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.

?While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.

?The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.

?Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

?For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

?The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English

?Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.

?Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Org. Setting and Reporting

These positions are located in the United Nations Mission in Liberia, (UNMIL), Duty Station, Monrovia. The Finance and Budget Assistant reports to the Chief of Unit within Finance and Budget Section.

Responsibilities

Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties: (These duties are generic, and may not be carried out by all Finance and Budget Assistants)

Accounts

?Close monthly mission accounts and prepare all financial statements for submission to Headquarters.

?Analyze complex/unusual accounting transactions and difficult claims for travel, invoices and entitlement matters, etc. and make recommendations to the Chief of Unit/Section on appropriate follow-up procedures.

?Review and reconcile various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.

?Review/reconcile suspense account and ensure proper clearance procedures have been followed.

?Check all relevant banking details for wire transfer payments, thereby ensuring that payments are made only to those to whom the organization legitimately owes funds for goods and services actually received.

?Review payments to staff and vendors for goods and services, including checking payments for accuracy and correcting any discrepancies.

?Review the computation of staff members regarding their entitlements, including salaries, claims, hazard allowance and monthly mission allowance.

?Enter the obligations to be raised and approved (in the UMOJA systems).

?Coordinate with the respective field missions, agencies and other organizations to settle debit advices received or to send debit advices, ensuring payments are made and accounts effectively reconciled.

?Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.

?Respond to queries from staff members and third parties.

?Supervise General Service or National Staff as required.

Budget

?Review, analyse and prepare cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects.

?Assist managers in the justification of resource requirements for budget submissions; coordinate with other finance and budget staff on related issues during preparation of the budget reports.

?Monitor budget implementation/expenditures and assist with the reallocation of funds as necessary.

?Review requisitions for goods and services to ensure (a) correct object codes of expenditure have been charged, and (b) availability of funds.

?Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

?Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

?Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

?Provide inputs into the preparation of allotments and prepare redeployment requests.

Treasury/Cashier

?Review incoming payment instructions with regard to banking details and sources of funds.

?Prepare and disburse payments/cheques.

?Dispatch payment instructions and cheques to banks.

?Prepare receipts and deposit slips for all incoming funds.

?Notify payees of status of payments.

?Identify and annotate bank account movements and monitors bank balances of the mission’s accounts.

?Assist in cash management, including preparing cash flow forecasts.

?Make cash disbursements from the Cashier’s Unit.

?Assist to make sure cash in vault are accounted for on a daily basis.

?Monitors cheque stock and cash receipt vouchers and requests for new stock as required.

?Monitor/review methods used to remit payments.

?In the absence of a Chief Cashier, oversee the daily operation of the Cashier’s Unit including the transmittal of payments.

?Coordinates filing and archiving as required.

General

?Keep up-to-date on guidelines that have bearing on matters related to programme/peacekeeping budgets, ensuring compliance with United Nations policies and procedures.

?Draft or prepare correspondence to respond to enquiries in respect to financial and budget matters.

?Provide guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of various systems such as UMOJA and PROGEN.

?Perform other duties as assigned by the supervisor.

Competencies

?Professionalism:

Knowledge of accounting, finance and budget functions and treasury operations. Ability to analyse and apply data across the full range of finance, accounting and budget functions. Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:

-Develops clear goals that are consistent with agreed strategies

-Identifies priority activities and assignments; adjusts priorities as required

-Allocates appropriate amount of time and resources for completing work

-Foresees risks and allows for contingencies when planning

-Monitors and adjusts plans and actions as necessary

-Uses time efficiently

Client Orientation:

-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view

-Establishes and maintains productive partnerships with clients by gaining their trust and respect

-Identifies clients’ needs and matches them to appropriate solutions

-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems

-Keeps clients informed of progress or setbacks in projects

-Meets timeline for delivery of products or services to client

Education

High school diploma or equivalent. Technical or vocational certificate in accounting, finance, budget or related fields is a requirement.

Work Experience

A minimum of eight years of experience in accounting, finance budget or related area.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an informal interview

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